Gem ATS provides a streamlined way to track and manage candidates throughout the hiring process. With flexible views, customizable filters, and easy-to-use tools, you can efficiently move candidates through your pipeline and stay on top of interview progress.
Navigating the Talent pipeline
From the Jobs tab, selecting a specific job will take you to the Talent pipeline view, where you can see all applicants and their current stages.
In this view, you can:
- Filter candidates by status or specific criteria to focus on the most relevant applicants. For example, use the “Filter by Status” dropdown to display candidates with missed targets so you can take action promptly, or identify candidates whose offers are expiring soon to ensure timely follow-up.
- Monitor SLAs to ensure timely progress. Service Level Agreements (SLAs) monitor how long candidates stay in each stage, with color-coded statuses indicating when action may be needed. By setting SLAs, teams can establish target timelines, quickly spot bottlenecks, and take proactive steps to keep hiring on track.
- View key hiring metrics, such as:
- Time open: The number of days the role has been active
- Candidates in progress: The number of applicants currently moving through the hiring process
- Total candidate count: The total number of applicants, including those who have been disqualified or dropped out
- Stage duration: How many days each candidate has spent in their current stage
- View scorecards for individual candidates. Click “Stage Scorecards” on a candidate’s card to view a pop-up displaying both submitted and pending scorecards.
Customizing your view
Gem ATS offers three flexible ways to view candidates in your Talent Pipeline, allowing you to customize how you track progress and manage workflows:
1. Card view displays candidate details in individual cards. Customize the information shown—such as status, current job title, last activity, source, scorecards, and notes—to highlight key insights while adjusting the card size as needed.
2. Compact view is a streamlined version of Card view that focuses on essential details: candidate name, SLA status, and scorecard status—ideal for quickly assessing pipeline status
3. Table view is a spreadsheet-like format that resembles Excel, making it easy to scan large sets of candidates at once. This structured, data-focused view is great for teams who prefer a more analytical approach.
You can seamlessly toggle between these views to match your workflow and preferences.
Moving candidates through the pipeline
Candidates can progress through the hiring process in two ways:
- Drag and drop a candidate’s card into the next stage in Card view
- Click into a candidate’s profile to move them forward (the “→ Move to” dropdown) or reject them manually (the “✕ Reject with message” dropdown)
From a candidate’s profile, you can also:
- Schedule follow-up reminders: Go to the “Profile” tab, locate the “Key activity” module on the left, and click “Add” in the reminders section. A calendar will appear where you can choose a date and leave a note.
- Access resumes instantly from the “Resumes” tab
- Configure interview progress in the “Application” tab. Simply click “Schedule” and follow the prompts by adding date, time, and interviewers.
With these tools, Gem ATS keeps your hiring process efficient, organized, and transparent—helping you stay on top of every candidate’s progress.
➡️ Next, you’ll learn how to complete scorecards!