Gem Scheduling: Superdays

Overview

Gem Scheduling offers Superdays: preset interview times for high-volume interview processes. This supports group interviews (multiple candidates being interviewed at the same time) and individual interviews, with one or multiple interviewers, which allows companies doing high-volume or campus recruiting to schedule these interviews more efficiently.

Who is eligible

All Gem Scheduling teams are eligible. Please reach out to your team’s dedicated Gem CSM or support@gem.com to get this enabled for your team.

Please note that this feature is currently supported in our self-scheduling workflow only.

Superdays setup

1. In the Gem Scheduling app, navigate to Superdays from the left-hand navigation bar.
2. In the “Create a new superday” modal, fill in the required information, then click Create Superday.
   
   
   
   

Inviting candidates to a superday

You can invite candidates to a superday individually or in bulk - the latter being the more common path given the high volume of candidates.

Individually sending invites

1. From a candidate’s Gem ATS job application, click Request self-schedule.
   
   
   
2. In the “Preferences” modal, fill in the “Invite to superday” checkbox and select the desired superday from the dropdown search bar.
   
   
   
3. Click Send Self-Scheduling Request.
4. Once the candidate schedules using the self-scheduling link, the event will appear on your calendar. If there are multiple candidates, there will be separate events for each of them.

Bulk-sending invites

Please note that bulk-sending invites works for normal self-scheduling or superdays, but it's especially useful in the superdays scenario.

1. In the Gem Scheduling app, navigate to Candidates from the left-hand navigation bar.
2. Use the Job dropdown menu to select the desired job for which you created a superday.
3. From the candidate table below, fill in the checkbox for the candidates you want to bulk-invite. 
4. Click Bulk self-schedule.
   
   
   
5. In the “Preferences” modal, fill in the “Invite to superday” checkbox and select the desired superday from the dropdown search bar.
   
   
   
6. Click Send Self-Scheduling Request.
7. Once the candidates schedule using the self-scheduling link, the events will appear on your calendar. There will be separate events for each candidate.

Have any issues or questions on this topic? Please feel free to contact your dedicated Gem Customer Success Manager directly or our Support team at support@gem.com.